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Back office support for sole traders

Back office support as a freelancer, is it possible?

If you are a freelancer (or self-employed), you enjoy a number of unique benefits. The positives of being self-employed are clear: freedom, independence and doing what you want to do and what you are good at. Unfortunately, on the other hand, you have much less salary security and you have to arrange a number of things concerning finances and insurance yourself. What many self-employed people do not know, however, is that these cons are fairly easy to absorb and neutralize. Are you a freelancer and want to improve your back office perhaps outsource? Then read on quickly.

Benefits back office outsourcing for freelancers

Many freelancers really do everything themselves, and there are also a lot who have an accountant do the core administration tasks. Many know not that there are many more opportunities lie ahead. Opportunities that can overcome the adverse uncertainties of managed to make a nice living out of being self-employed anyway erase. This way, you as a self-employed person with back office support no labor law and tax risks. In addition, you are not burdened by debtor risks, you build up pension and are insured for the Sickness Act, Unemployment Act and WIA. Moreover, you will not waste time on extensive administrative work and tax problems. Nevertheless, you retain the freedom of self-employment and enjoy a guaranteed salary from the company that provides your back office support performed.

So many benefits? There must be something behind that...

It is conceivable that you may think that the benefits listed above are too good to be true. Agreed, you obviously pay a fee for the services of the back office support, usually a certain (standard) percentage of the total invoice amount. But as you have already read, you also get so much in return. If you are interested, then it is time to contact a recognized company in back office support to request a no-obligation quote. Then, possibly with the help of an expert accountant, explore what, over the longer term, the outsourcing your back office for you as a sole proprietor is going to provide.

Get started with back office support for self-employed workers

Were you able to convince yourself of this step and you actually want to improve your back office outsourcing from your self-employment? If so, you are well on your way, but you are there not yet at all. In fact, realize very well that this step has a lot of consequences. So always ask the company in question about all the terms and conditions and study them carefully. Also find out if any minimum margins apply and if there are any start-up costs to be paid. The more questions you ask, the better prepared you will be and the more quickly you will be able to get started, enjoying all the benefits that a good back office support such as that of Payoffice B.V. you as a self-employed person has to offer.

What form of contract do you have?

Back office construction for each employment contract

There are a huge number of different contract forms. Did you know that all these various employment contracts can be smoothly included in the back office support at Payoffice B.V.? We would like to give you insight into the various contracts and explain to you how we, as a specialized company in back office support, can make them suitable for your business or enterprise. Read on or make an appointment with us directly to switch to our back office support.

Different types of contracts

Briefly, the following variants exist employment contracts:

Employment contract of indefinite duration (permanent contract)
Fixed-term employment contract (flexible contract)
Temporary contract (flexible contract)
Secondment agreement (flexible contract)
Model agreement (flexible contract)
On-call contract (flexible contract)

Of course, these contracts can still be divided into full-time and part-time employment contracts. Nice to know is that at the outsourcing your back office both fixed-term and indefinite-term contracts can be included. Even agency and secondment agreements can be easily incorporated into a back-office construction. This makes this form of work very suitable for freelancers!

Enter hours worked easily

Do you wonder how it is that virtually all contracts are suitable For a back office support? That's because we use very user-friendly software. In it, you simply enter how many hours you or your employees have worked. Does something change in the number of contract hours? Is a employee sick? Or is an employee taking leave? This is all very quick and simple to enter into this system. The software and our specialists ensure that everyone is paid on time and correctly. Whether you or your employees work full-time, part-time, permanent or flexible.

Take advantage of financial benefits

Did you already know that back office support can also give you many financial benefits offer? Take, for example, disbursing of sick employees. We make sure that these employees get paid without you having to pay us. You only pay us for the hours worked that are entered into our software! If no work is done, you do not have to pay us. Do you have employees with zero-hours or min-max contracts? Then outsourcing is also of your back office So an excellent solution.

Have your contract included and choose back office support as well

Are you also convinced that back office support always provide relief? Regardless of which contract you have? Then call 040 - 30 38 500, send an e-mail to info@payofﬁce.nl or leave a message on our online contact form. We are happy to process and manage your employment agreement in our back office construction!

Is your employee sick? Choose back office support!

Back office support when an employee is ill

Does your company have a sick employee? An annoying situation that involves a lot of arranging. A sick employee also entails some obligations for you as an employer. After an employee has called in sick, they are entitled to a salary continuation payment of 70% of their monthly wages earned for the next 2 years. Getting a sick pay continuation right alongside your other payouts may be challenging. Outsourcing your back office can be a real godsend in this case!

Back office support, your employee paid out

You already have several contracts of your employees, which you must consider when paying out. If you have an additional sick employee, this makes keeping track of your payroll just a little more difficult. Our back office support can take care of a good financial overview and the payment of your sick employee. We also keep an eye on proper compliance with the Wet Verbetering Poortwachter.

What is the Wet Verbetering Poortwachter and what does it mean for me?

The Gatekeeper Improvement Act is an important law if you are dealing with a sick employee. This law namely provides limiting sick leave and the influx into the WIA. You as an employer, the Occupational Health and Safety Service and your employee have to deal with rules that have to be followed correctly. This law determines what should happen when, who performs certain tasks and when an employee for example, can gradually return to work. Maximum effort from you as an employer is very important here. If you cannot demonstrate that your efforts have been sufficient at the possible your employee's reintegration, you may have to continue paying your sick employee's wages for longer. Obviously, you do not want this.

Duties of you as an employer

As an employer, you have the important task to show your full commitment to the reintegration of your employee. You are therefore obliged to follow the advice that the Occupational Health and Safety Service imposes on you. Are you working inadequate to this with it? Then you will be held liable For improper compliance with the advice of the Occupational Health and Safety Service. A decisive commitment from you can ensure that your sick employee is quickly and properly resume his/her work. Also, the deployment of a specialist in back office support for continuing to pay your employee, can be another godsend for yourself in this regard!

Deploy back office support today!

You can Deploy back office support if there are a sick employee, but you can also use this when you need to pay all of your employees. This allows you to focus more on the reintegration of your sick employee and spend more time on your own business. In short, your outsource back office offers you many benefits!

Discover the differences in conversion factors

Welcome to the world of factors, percentages and surcharges

Have you ever been curious about how all the conversion factors in staffing and back office support are calculated? And are there actually differences between the costs of both? In this blog, we discuss what the costs consist of, among other things, so that you are well informed about them.

The cost of back office support

The cost of back office support consist of a number of factors, percentages and surcharges. When you as an employer employ staff, you experience this as well. Then you have to deal with such things as take-home pay, pensions and insurance. In addition, as an employer, you have to deal with factors such as illness and dismissal. When a employee sick, for example is, then it will cost you and your company quite a bit of money. Do you outsource this? Then you will not experience the risks related to dismissal and illness of your employees. Actually, therefore, you should not have to pay the back office support compare with your own costs. This will highlight the benefits you derive from choosing the outsourcing w back office.

Pitfalls when outsourcing your back office

Unfortunately, there are plenty of back office supporters who often make mistakes and fail to see certain pitfalls coming. Sloppy mistakes like using the wrong markup or continuing to bill unnecessarily are very annoying when you are confident your back office has outsourced. Therefore, we are familiar with these pitfalls and respond well to them with our all-in rates. Do you choose our back office support? Then his these are the pitfalls that we bypassing:

Continuing to bill during vacations, for example
Billing vacation pay separately
Arithmetic of storage for If you do not have a direct debit
Computing premium when you take fewer hours than a certain number of
The difference in working conditions

Experience our all-in rates with a better price guarantee

Don't like those pitfalls and find it very annoying to face financial surprises? Then opt for back office support of Payoffice B.V. and benefit from our all-in rates. With us you choose for certainty. Thanks to our developed computer system, your employees can submit their hours and their paychecks view. Among other things, this allows us to offer you a competitive rate! In addition, we always honor our better price guarantee. Do you find a better company? Then we will adjust our prices! Would you like to know more about our reliable services? Feel free to call us at 0854019125 Or send an e-mail to info@payofﬁce.nl and we will be happy to help you!

Will my employees' collective bargaining agreements change soon?

Find out what will change for your employees

We are often asked what changes are made for employees in terms of collective bargaining when a company chooses back office support from Payoffice B.V.. We are happy to explain this to you. To start with, outsourcing your back office in that you will be handing over legal employment of your employees to us. We are affiliated with the NBBU. This means that your staff will fall under this CLA. But what exactly does this collective bargaining agreement entail? And can things be taken from your company's own CLA? Read all about back office support and collective bargaining agreements in this news release!

This is what our collective bargaining agreement looks like

Our collective bargaining agreement is very attractively decorated for your employees. For example, they receive a generous package of reserves of 21.7% vacation pay, vacation days, short leave and waiting day compensation. Do you have certain rules and things in your own collective bargaining agreement that you would like to keep for your staff? Even if we will soon be the legal employer of your employees are? You can easily supplement the package of employment conditions we use with conditions from your own collective bargaining agreement. Think, for example, of regulations on bonuses and other allowances. You understand, your employees do not have to experience any change at all if you choose to outsource of your back office!

Maintain daily control of your maintenance yourself

The fact that we will soon function as the legal employer of your staff does not mean that you lose all control, direction and connection with your employees. On the contrary! Because we take many tasks, concerns, risks and obligations off your hands regarding the payroll, you will keep more time and energy for the daily and direct direction in your company. As a result, you will have more opportunity to build a good relationship with your staff, optimally monitor the progress of projects and provide the right leadership. Moreover, because we work with a user-friendly software program, you can always and easily view your financial affairs. In short, if you want to manage your back office will outsource, entrepreneurship becomes fun again!

Make an appointment with us about back office support and your collective bargaining agreement

Would you like to know more about our back office CLA? Do you already know which points from your own collective bargaining agreement you want to adopt in the new collective bargaining agreement for your employees? Discuss your wishes with us For the new labor contracts of your staff. We are happy to fulfill our role as a legal employer exactly as you envision. Make an appointment directly with the back office specialists from Payoffice B.V. by calling 040 - 30 38 500, send an e-mail to info@payofﬁce.nl or leave a message on our online contact form. We will be happy to suggest exactly which CLA for up your back office support that fits seamlessly with your business, operations and needs!

The NEN 4400-1 certification: what's in it for you?

Read all about the NEN 4400-1 certification here

The NEN 4400-1 certification: a certificate that Payoffice B.V. is proud to possess. But what does the certificate mean, what does it mean for our back office solutions, from which organization do these certifications come and what do they benefit you as a customer? Today we discuss it in this blog.

The seal of approval for the staffing industry and work contractors

Actually, it is NEN 4400-1 a standard that Dutch companies can meet. Do they do this? Then they receive the SNA hallmark. The hallmark therefore comes from the SNA: Stichting Normering Arbeid. The SNA hallmark is a hallmark For the staffing industry and for contractors of work. Why the label exists? To reduce the risks of labor hirers and the clients of work. This is because these parties run the risk of being held liable for certain obligations not fulfilled by the hirer. Because Payoffice B.V. in the possession of the NEN 4400-1 certification, we are periodically audited for our labor obligations. As a result, the risk for the hirer of work limited.

So what are we being checked for?

As you have read in the above section, the certificate offers you security when you choose our back office support chooses. But where are we than checked, for example? We have listed some examples for you:

Whether the wage payment does not violate the Act minimum wage and minimum holiday allowance
Avoiding risks of liability and fines that come from outsourcing work
Verification of being entitled to work in the Netherlands

We are inspected twice a year by an inspection body. This ensures that we are still meeting these requirements. And you then know that our certificate is valid to this day!

What does this mean for you?

That you have found a reliable partner who will, for example, provide your payroll provides through back office support. Because we are monitored on several fronts, you can be sure that everything is done in a legally responsible manner. Our employees have also followed many courses and are always up to date regarding the latest CLA- and legislative changes. For example, choose to outsource your payroll and you are 100% guaranteed that it will be done in an experienced, professional and legally correct manner. Are you curious about what back office support for can do for your business? Then feel free to contact us by calling us at 0854019125 We would be happy to discuss the possibilities with you!

What questions do employees have about back office support?

Answers to your back office questions

Back office support greatly facilitates your work. After all, you no longer have to deal with your payroll, your employment contracts and any other financial matters. Nevertheless, many employees still seem to walk around with a few questions. Payoffice B.V. gladly answers the frequently asked questions about outsourcing your back office.

How does back office support work if I work through a specialist?

If you as employee works from our company, then your wage payment will go through us instead of your client. Of course, your principal, the one for whom you actually work, still responsible for determining The amount of your salary and about your performance. But all matters concerning your employment contract and payroll lie with our agency. This ensures that your salary payments are made on time and in the correct manner. We are also constantly aware of any changes in the law. Of course, it is also important that you notify us of your personal changes in a timely manner. Thus we both make sure that there are no misunderstandings and that your records are always correct.

What should I do to receive my salary on time?

In order to receive your salary in a timely and accurate manner, you are required to complete a weekly statement each week. This is done online, in your section of our online portal. Please make sure that you complete your weekly statement for the past week no later than Monday evening 23.59. This is because our portal automatically closes after that time. You can then no longer fill in. Coming in the unlikely event that That you cannot meet this deadline? If so, please contact us immediately. We can correct the missed opportunity until midnight Tuesday night. Whether you are paid weekly, 4-weekly or monthly is up to your client's choice. Are you paid weekly? Then you will find your payslip every week in our portal. If you are paid monthly, your paycheck will appear in the portal each month. You will receive your annual statement online in January.

Do you have other questions about back office support?

We have tried to answer common questions of employees about back office support briefly and concisely for you. Do you have any other questions? Then please contact Payoffice B.V.. You can reach us by calling 0854019125 Or send an e-mail to info@payofﬁce.nl. You may submit your question about back office support also leave directly on our online contact form.

Employer in the hospitality industry? Back office outsourcing can help you!

Hospitality and back office outsourcing

Are you an employer in the hospitality industry? Are you dealing with a lot of red tape? And would you prefer to outsource the payroll? Then outsourcing your back office for you. Being a good hotel or restaurant owner does not necessarily mean that you are also a good accountant. Many hospitality owners prefer to focus on their passion. They want to provide a fine experience to their customers in their own hotel or restaurant. They prefer not to deal with the ever-changing regulations and the payroll. Back office support of Payoffice B.V. can fortunately provide help. We are happy to inform you further in this blog!

How does back office support work?

When you choose the outsourcing of your back office, this service provider employs your employees on paper. This company thus becomes the legal employer. This means that all the labor law risks and administrative actions for this company are. You no longer have to look over leave and absence records, payroll deductions, disability insurance, payroll and dismissal procedures. However, you are still responsible for recruiting and selecting of your employees. You will also create the schedule and provide direction for employee in the workplace.

What makes back office support attractive to the hospitality industry?

Why is outsourcing the back office right for the hospitality industry so attractive? The hospitality industry has to deal with a lot of employees with widely varying working hours and employment contracts. For an employer in the hospitality industry, this entails a lot of administrative burdens. If you have your back office outsourced, these administrative burdens of you adopted. For example, you can work with a timekeeping system, in which all working hours are noted. This way, your administrative service provider can pay all employees on time.

Your payroll in tip-top order

The hospitality industry is constantly dealing with changes in regulations. For a hospitality entrepreneur who prefers to deal with his business, this can be pretty tough to keep up with. Fortunately, you can at Payoffice B.V. . count on, that they are completely up to date with the latest changes. They keep the costs clear for you and ensure making sure everything is tip-top. So again, you as a hospitality owner have quite a few worries less!

This is how you contact us!

As a hospitality employer, have you become interested in back office support? Would you like to no longer Busy with the red tape? Then you are at Payoffice B.V. all right! We would be happy to inform you further about the possibilities. Contact us quickly by calling 040 - 30 38 500. Of course you can also email us at info@payofﬁce.nl or you can leave a message in our online contact form. We hope to have a pleasant cooperation with you!

All about back office support for ZZP'ers

Back office support for the self-employed

Are you a self-employed person looking to outsource your back office? Very wise. Back office support offers the self-employed and freelancers many advantages. Perhaps you are already convinced of that. But we also understand that you may still have some questions. That is why we would like to explain in this article what back office support at Payoffice B.V. for you as a freelancer means.

First the benefits

If you as ZZP switching to back office support, you transfer all your labor law and tax risks to us. As a result, you enjoy the best of both worlds. Namely, you retain your freedom and flexibility as a self-employed person, but you also enjoy guaranteed salary through our company. Our specialists always transfer your salary to you on time and in full accordance with your agreements. Even when you are sick! We simply continue to pay your salary. Also we take care of appropriate reintegration and we engage company doctors and an occupational health and safety service. We have outsourced the execution of all matters concerning the sickness law to a specialized insurer. Other advantages for you as a ZZP'er with back office support is that you are covered by the Unemployment Insurance Act and the WIA. You build up a nice pension through us and you do not have to no longer chasing your money because we take over your accounts receivable management.

Discover the answers to your questions

Even though you are aware of the great benefits that back office We understand that you still have some questions. We will of course be happy to answer them for you. Are you wondering, for example, whether you will soon be receiving must fill in to submit your hours to us? Indeed, this is the case. Through our user-friendly online portal, these can be submitted weekly, before Monday evening 00:00. The portal closes automatically after this time. Do you forget one time? Then contact us immediately. Another question we are often asked is when the payout will take place. This depends on your assignment, agreement and requirements. It can be weekly, monthly or four-weekly. Your vacation pay is transferred in May, you can take the vacation hours as you wish. Do you have more questions? Please contact us.

Engage us if you need back office support as a self-employed person

Would you like to learn more about back office support For ZZP'ers? Then contact us at 040 - 30 38 500, info@payofﬁce.nl or leave a message via our online contact form. We are happy to take you into the world of back office support!

Back office support Tips

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How to save time and energy

Outsourcing your back office allows you to devote more time and energy to your core business. The specialists of Payoffice B.V. know this like no other. Backoffice support through us is inexpensive, transparent and careful. Moreover, you can set it up exactly as you wish. Back office support after all, is never standard. It is important to determine carefully how you want everything arranged. We would like to give you some tips, so that you can later you can communicate to us exactly what you want from us expects. We then set exactly those back office support for you up as you envision it.

How and when are your employees paid?

Our first two tips concern paying out of your employees. Depending on your business, it is important to agree on how you want to pay your employees. Were you thinking about an hourly wage? Or would you rather have your workers sign up for a fixed salary? Let our specialists in the field of back office support help you make your choice. This also applies For the frequency of payout. Thus, you can opt for weekly, monthly or every four weeks. Do you already know what you prefer? Enter please pass this on to our back office experts. Don't have an idea yet? Then let us help you.

How do I keep everything in order digitally?

Our next two tips relate to handling the payroll. Before starting the Outsourcing your back office is wise get these two things clear for yourself. Choose a digital system to record all your business in there. Do you know not yet Which system is most ideal? Our professionals in back office support show you what is possible in terms of digitization. Also we give tips on the next point: keeping your records in order. Because even though you may soon be spending all your financial affairs and back office out; it's never wrong to keep your core business in good order, too. For example, create specific folders by year, client or project.

Keep our tips central

In short, if you want to choose the outsourcing your back office, then it is wise to work out our tips now. Consider what your plans are when it comes to the:

Manner of disbursement
Frequency of disbursement
Digitization of your records
Structure of your financial records
Additional benefits such as insurance and travel expenses

We look forward to seeing your preferences!

Once you have identified the above points, we will be happy to discuss your options for back office support!

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Category: News